Minutes of Waiheke Choral Society Committee meeting Tuesday 23rd May 2023, held at Anne Willmann’s home.

 

Meeting started 5:30pm

Present: Maya, Andy, Joan, Sandra, Mark, Anne, Gavin

Apologies: N/A

 

Matters arising from Minutes of last meeting held 29th March 2023 at Anne’s home:

·         Advertising:

-          Mark will put ad in Gulf News week before concerts.

-          Mark will arrange for Anne to have interview, which should be published week before Gulf News ad is published.

-          Anne asked for advice how to promote concert in the interview, discussed.

-          Andy will re-do FaceBook item.

-          Suggested we hold a Flash-mob on Wed 21st June at Matiatia at 5:30pm.  Maya to ask for show of hands at tonight’s practice as to who would be willing/able to participate. (Subsequent note: only a few hands at following practice were raised, so idea canned).

 

·         Poster for June Concert:

-          Missing contact details and venues sorted.

-          Copies have been put up at various places around the island.

 

·         Charging entry fee at St Peters:

-          Confirmed ok to charge concert entry fee in St Peters.

 

·         Extra rehearsals:

-          Anne hasn’t thought them necessary in the past, see closer to time if needed.

 

·         Christmas Concert:

-          Decided not to set Christmas Concert date yet.

 

·         Sheet Music:

-          Gavin has taken over looking after copies of sheet music.

 

Other concert details:

·         Program:

-          Agreed would make a program, A4 folded.

-          Won’t have list of choir members

-          Copy of poster on front, program list of songs, include words of the “Te Ara Hura” song.

-          Andy to make/print, 150 copies, Anne to proof read draft copy.

 

General Business:

·         Tea/Coffee breaks:

-          Ann “sacked” (  ) by Andy for forgetting to bring milk several times.

-          Andy and Maya are bringing milk now, and Joan will organise UHT packets for when they forget or are not there.

·         Mid-winter party:

-          Numbers bit low to warrant hiring Onetangi Hall for a party.

-          Anne very kindly offered to have a pot-luck dinner at her home instead, which was enthusiastically accepted.

-          Decided to have Tues 27th June (after concert, instead of a practice), 6pm.

-          Choir members to be told not to bring “nibbles”.

 

·         Mid-winter break:

-          Dates to consider/work around:

o   June 10th is Anne&Willi’s 45th wedding anniversary

o   15th July is Andy’s Birthday

o   Andy & Maya away all of August.

o   School holidays 1st 2 weeks of July

o   Anne & Willi away most of July and last 2 weeks in August

-          Maya to do show of hands at next practice as to how many would prefer a 2 month break compared to a short break over school holidays followed by informal practices led by Mark when Anne is away.

 

·         Car-pooling to/from practices:

-          Maya to ask choir members if anyone needs a ride to get to/from practices.

 

·         Updated Members List:

-          Maya has asked Dee for an updated members list.

 

Financial Report:

·         Income: Only income this year is subs, with 39 paid-up members.  Maya asked Mark to send Dee the list of fully paid-up members to make sure her members list is complete.

·         Expenses:

-          Reviewer (for first time due to new reviewer).

-          Whittakers Hall hire

-          Po Box Annual fee: paid through to March’24, agreed to not renew it next year.

 

Meeting closed at 6:20pm