Minutes of Waiheke Choral Society 17 June 2019
Held at: Anne Willmann’s home Fisher Terrace. 19:00
Present: Saskia Herren, Maya Spence, Nicolas Herren, Susan Triggs, Anne Willmann, and Gavin Smart
Apologies: Mark James
The purpose of the meeting is to check the details of the concert.
- Pot Pourri, here we go again
Committee appoints conductor and names concert
Conductor - Anne Willimann
Committee sets and communicates the programme, items, soloists
Janneke has offered to play a couple of piano duets with Anne
It was decided we would have slide show running
@Anne – will borrow the projector – DONE
@All – can we all look out for pictures and send them to Anne.
Maya has found some and sent them to Anne to review.
Committee establishes budget – There is just hall hire and appropriate advertising.
We have an account for Copying $45.00
Committee appoints production team to organise, which will then do the following:
The committee will be the production team.
@Gavin – will ask Jamie if he will check and set up stage lights for the choir. So that we can see our music 😊 DONE
Gavin will check that there is enough light for the piano and bring a lamp and extension cord in case.
Plans ongoing communication with members, via newsletter and telephone contact
@ Mark and @ Anne
1st week of June send an article for publication - READY
3rd week of June arrange an interview for Anne – Mark will mention this to Gulf News and Anne will ring Gulf News and see if this is possible.
4th week of June place an advertisement organised for 28th
Saskia to ask Mark if he could organise an advertisement and What’s On for the 22nd and 28th
add to What’s On
organise ticket and sales
Sets the date
29th Rocky Bay 19:00 and 30th June Morra Hall 14:00
Obtains the music
Anne has set the music, and this has been photocopied by Saskia
@Saskia will give the copier free tickets to the concert and organise a thank you card
Liaises with any other parties involved / M.C. etc. N/A
Arranges rehearsals – how many? when? where? books the venue - DONE
We will have a rehearsal on Sunday 23rd 2 - 4
We will have choir arrive 90 minutes before each concert to arrange seating and have a warmup.
@Maya – has organised with Dee that we can we borrow the library chairs for the choir for Rocky Bay.
@Susan/Kim to collect and deliver.
Books a venue for performance – rehearsals commence – DONE
Decides cost of tickets and booking details $15.00
Decides publicity and advertising – DONE
@Anne – to publicise the concert at Rebus
Arranges production of poster
@Saskia - to produce poster by end of May
@Dee – Saskia to ask Dee if she would be able to produce a simple program (folded A4)
On the day / door / refreshments / setting up / cleaning etc
Let’s have a cup of tea and nibbles after the concert. We’ll organise closer to the time.
Performance / thanks – Flowers for the director, pianist and soloist.
Concert dress code: Block coloured tops and back bottoms
Mid-winter get together
The choir said that they would like a Christmas party and a mid-winter party. Mid-winter get together 18:00 Friday 12th July.
Hall set up at 16:00 as usual
Susan to bring the ham
@Anne – to write email with concert confirmation, including order of songs, dress code, afternoon tea - sopranos and tenors Saturday and altos and bases Sunday, extra rehearsal.
Then ask Dee to email to the choir mailing list
@Maya to send Suzie Onetangi Hall bookings are now organised by Suzie Millar – firstname.lastname@example.org. Maya has emailed
@Maya to contact Rosemary and or Kara to see if they have any plans for Kara’s birthday in November. Perhaps a mix of songs from concerts the choir has sung over the last 40 years.
Once we have found out if this is a happening thing we can meet with Richard
@ Richard is interested in discussing a concert later in the year. Saskia to invite Richard to the concert and our mid-winter get together.
If we are to sing for Kara’s birthday this would be a priority else perhaps the easier bits of the Christmas Oratory or Samuel Barber or German Requiem in English or excerpts from Carmen.
Provisional meeting Tuesday, 9th July 7:00 pm at Maya’s house