WAIHEKE CHORAL SOCIETY INC.
Minutes of meeting held Tuesday 6th July 2010 at Whittakers.
The meeting commenced at 7.0010pm
Present: Andy, Maya, Seth, Janet, Richard, Dee and Marion
Apologies: Mark, (Marion apologised for/to Jeanne having failed to notify her.)
Minutes of the previous meeting June 15th were taken as read.
Matters arising:. The shields have been found.
Seth to ensure that someone other than Dee attends to the vacuuming of the theatre.
Prompt needed. Andy to put out a request.
Tables are available from Onetangi, but meanwhile the theatre is looking to purchase folding tables which may be here before we open. These are the same size as those from Onetangi.
Correspondence:
Inwards: Ella Smith thanking the Society for the donation towards the cost of her
choir trip overseas.
General:
Carols by candlelight: Richard to contact Janesse to advise choice of carols.
Mozart Masses: Performance probably mid October
Practice disc does not include the new pieces we are presently learning..
Creative Community funding submission due. Richard will do this.
Signatory: We need to update the signatories for the cheque account. Andy Spence and
Richard Melville to be added to the bank signatories.
Janet/ Jeanne
Thanks to Jeanne for moving this forward by obtaining the necessary information.
Accounts:
FORUM:
Forum will be presented September—
Thurs 8th, Fri 9th, Sat 10th x2 .Sun 11th and Thurs 15th, Fri 16 th, Sat 17th x2
Matinees will be at 2.00pm and evening performances at 8.00pm
This will incur a further cost for hire of the scripts to the holders of the rights.
Music recording being arranged by Richard will incur costs.
Prompt needed. Choir to be asked if anyone can do this.
Dee offered to acquire a banner for publicity.
Cabaret style to be advertised in the papers.
There was some discussion re having a set price for the tables to include refreshments.
| Budget | Costs so far. | ||
| Costumes | $1,000 | $466.13 | |
| Artworks Theatre | $2,000 | ||
| Paint / set | $500 | ||
| Tickets advert and programmes | $600 | ||
| Tea and coffee | $200 | ||
| Richards tickets | $400 | ||
| Make up | $200 | $161.38 | |
| Presentations | $200 | ||
| Lighting | $500 | ||
| Props | $500 | ||
| ------- | |||
| $7,700 | |||
| Rights (paid) | $5,000 | $5,000.00 | |
| Total | $12,700 | ||
| Budget additions | |||
| Recording | $200 | ||
| Extension of hire of scripts | $245 |
Ticket costings
$25 adult
$20 senior
$15 child
Meeting closed at 7.30pm
.
Next Meeting to be held at Whittakers, Tues 20th July at 7.00pm