WAIHEKE CHORAL SOCIETY INC.
Minutes of meeting held Sunday 4th Jan.09 at 7, Putiki Road
The meeting commenced at 4.20pm
Present: Philip, Richard, Mary, Andy, Maya, Judy, Dee, Janet, Mark and Marion.
Apologies: Ann and Jeanne.
There were no minutes from the previous meeting.
Messiah: The performance had been well received and commented upon.
The local radio broadcast was applauded and Andy will have CD copies available for those interested.
Financial Report: Mark reported that he has completed the books for the year.
It was confirmed that a donation was made to Matthew Muir.
Richard to check on receipt from Playbureau, and provide invoices for travel.
Door receipts of $175 from Messiah performance, to be donated to local charity of members choice at the AGM.
Mark will be away for 6 weeks from 14 March.
Balance in cheque account $9,000
Financial report accepted. Dee / Janet
AGM to be held Tues 10 March
Philip reported that we have a cast of 50 at present.
Selection of understudies for childrens’ parts will be made from those who shine at rehearsals.
All rehearsals will be at Artworks.
First two rehearsals will be music only for everyone.( children, adults and principals)
commencing Tuesday 3rd February.
Thereafter Adults:Tuesday 7.30pm.
6.00pm for children
Children: Sunday 1pm – 4.0pm dance
Principals. Friday (Thurs at those times theatre not available)
Everyone Sunday 22 March
No rehearsals Easter. 10 -12 April
Judy away 4 -12 April
Philip away 5 April
Thursday 14 May Dress rehearsal
Friday15 May, 7.00pm
Saturday16 May, 2.00pm & 7.00pm
Sunday 17 May2.00pm.
Friday 22 May, 7.00pm
Saturday 23 May,2.00pm & 7.00pm
Sunday 24 May 2.00pm
Extra weekend Friday 7.00pm & Saturday 2.00pm and 7.00pm
Contact co-ordinator. Dee Austring
Director Philip Symonds
Musical Director. Richard Melville
Musicians Richard to invite Ann Willman and arrange others.
Choreography. Judy Oliver
Lighting. Howard ?…(Mark to sound out)
Sound Seth ? to set up
Costume Co-ordinator. Jo Woodward?
Mary Melville to co-ordinate hire costumes.
Set Design. Colin Beardon?
Set Builder Bernard , Stan. (Andy to ask)
Stage hands Nicky Symonds.
Jenny Knight (Mark to ask for 10 May onwards)
Props Janet Mayes
Make up Jane ?
Tickets, Publicity, Programmes and sponsorship. Colin Beardon ?
Front of House. Jeanne Mellamphy
Ticket Sales Marion Knight
Cleaning To be rostered.
Parent Contact & Co-ordinator. Jo Woodward?
Rehearsal Refreshments Jo Woodward?
Banner Philip, Mark.
Performance thanks / flowers Richard.
Design Certificate for kids. Colin Beardon?
Mark to arrange for story in the papers, asking for volunteers, especially for set building.
Proposed Budget for Oliver
Costume hire $ 1,500
Artworks hire. Rehearsals 12x3x15 =$240
Performances 8x4x25=$800 $ 1,240
Play rights $ 3,000
Set / paint $ 2,500
Printing. Scripts $ 500
Music $ 600
Tickets / Programmes $1,000
Make-up $ 300
Presentations $ 300
Lights $ 600
Props $ 500
Tea / coffee $ 200
Richard / boat $ 460 TOTAL $13,700
Grant (creative communities) $2,600
Programme ads $1,000
Bar sales/raffles $1,000
Ticket sales (800x15)
Family 2 ad .3ch $50 $12,000 TOTAL $16,600
Meeting closed at 5.30pm
Next meeting. Friday 30 Jan. 7.00pm
To include a shared meal, at Judy Oliver’s place. 17, Pacific Parade.
(Park on the road…..take L.H. driveway.)