Minutes of a Committee Meeting of the Waiheke Choral Society

Held in the Palm Beach Hall On 31st January 2006

And Followed by a “Meet and Greet” for Existing and New Society Members

Meeting opened at 6.35 p.m.

Present: Jeanne Mellamphy (Chair), Janis McCartain, Pat Atkin, Marie Watson, Richard Melville, Philip Symonds, Jack Watson.

An apology was received from Mark James, and sustained on the motion of the Chair, seconded by Jack.

Minutes of the previous Committee meeting (15/11/05) were read by the Secretary, and passed with the addition of the words “in Rocky Bay” after the words “payment by koha.” Jack/Philip.

Business Arising: Covered in Show Debrief.

Correspondence: None.

Financial Statement: Very full statements of the financial results of “Last Tango in Little Oneroa” and the Christmas Carol Concert with Sister Shout were sent by Treasurer Mark James. LTILO made a net profit of $2,247.14, the gross takings being $3725.50. The Christmas Carol takings totalled $127.80, and net profit for the event was $96.80, to be shared equally with Sister Shout ($48.40 for each organisation). Sister Shout had asked that their share be sent to a charity of the Choral Society’s choice, and after discussion it was agreed that our share was to go to the Waiheke Hospice, and Sister Shout’s to the Budgeting Service. There was one account to be passed for payment, namely $102.75 for refreshments to be served to Society members after the Committee Meeting, which had been purchased by the President. That the financial statements be approved, and the above account passed for payment was moved by Richard, seconded by Pat and carried unanimously.

Show Debrief: The huge success of “Last Tango in Little Oneroa” left little to be said, other than congratulations to all concerned. The Carol Concert also was very enjoyable, with no “hitches” at all.

Programme for 2006: The following programme was tentatively agreed to. A singing (choral) concert in St. Peter’s Church late April/early May. A show along similar lines to Last Tango in Little Oneroa later in the year. Possibly a dance group of people younger than our members to be brought in for this. August to be the target time for the show, and performances maybe spread over a longer period than LTILO. ­Andy Spence and Philip to look into arrangements for the show. A 30th Anniversary performance to be held end November/beginning December, possibly combined with an orchestra or other choirs. A formal Choir Dinner to be held, possibly the night before the concert. Details for these two events to be finalised later. The Annual General Meeting is to be held in the Palm Beach Hall on Tuesday 14th March 2006 at 7.00 p.m. At this the proposed constitutional changes for the Society will be brought forward. All Committee members have indicated their willingness to stand for a further term. A barbecue for members is to be held at Palm Beach (south-eastern end of the beach) on a Saturday as soon as possible after 14th March, starting at 5.00 p.m.

Freda Blanchard had asked Jack to put forward a proposal for the A Capella choir to have their rehearsals on a Tuesday night (immediately prior to the main choir’s rehearsing) rather than a Monday night as at present. Although this would mean that Committee meetings would have to be held on a night separate from rehearsals, it would result in Richard needing fewer trips to the Island, and would suit several A Capella members better. There was no apparent opposition to the concept, and the Committee agreed that it be left with Richard and Janis to work out the details.

It was noted that performances of “Much Ado About Nothing” will be running from 17th February.

Date for next meeting is to be advised, but it will be on or about 23rd. February, at 6.00 p.m.

This meeting closed at 7.30 p.m.