The AGM was scheduled for 17th March but was delayed due to the Covid-19 lock down.
The AGM reports were distributed on March 21 for members to read and this meeting of the Waiheke Choral Society was held on 16th June 2020 at the Waiheke Musical Museum to ratify those reports.
Present:
Carolyn Smart, Dee Austring, Diane Faull, Eileen Boghurst, Elizabeth Haylock, Flynn Washington, Frances Salt, Gavin Smart, Jane Griffith, Jeanne Mellamphy, Joan Kirk, Kath Alber, Mark James, Nicolas Herren, Nika Diblenko, Nora West, Norma Cross, Mary Batten, Richard Melville, Rosemary Burns, Sally Lumsden, Susan Triggs
An attendance register/tracker was
circulated and signed
Apologies:
Andy Spence, Maya Spence, Ann
Jocelyn, Gillian Reeve, Graham Johnson, Hiromi Stewart
Meeting opened: by Gavin Smart at 7:00 pm
Minutes
of last AGM
Note that copies of
the last AGM minutes, the President’s report, Treasurer’s
report, and Musical Director’s report were circulated prior to
the AGM for all to read.
There were no matters arising.
Gavin proposed that the minutes be accepted as a true and accurate record – seconded by Jane. Passed
Gavin moved the president’s report be taken as read, seconded by Nicolas Herren. Passed
Gavin moved the treasurer’s report be taken as read, seconded by Jane Griffith. Passed
Gavin thanked Richard for his musical leadership and moved that the MD report be taken as read
This was seconded by Sally and Passed.
Election of Officers
The current committee consists of Gavin Smart – President, Susan Triggs – Secretary, Mark James – Treasurer, Nicolas Herren and Maya Spence who is absent this year due to being overseas.
A quorum of this committee is four.
Nomination for President Gavin Smart – seconded Susan
Nomination for Treasurer Mark James - seconded Dee
Nomination for Secretary Susan Triggs – seconded Mary
Nomination for committee Nicolas Herren – seconded Susan
Nicolas will continue on the understanding that he could be called overseas and away for an extended time at short notice due to family matters.
Richard Melville has offered to be on the committee - approved by acclamation.
The nominations were all accepted and passed
Richard Melville has offered to be the musical director. A vote of thanks was made.
Carolyn Smart has offered to be our practise pianist again for the 2020-2021 year. A vote of thanks was made.
General business.
Finances:
Mark proposes that we keep our accounts reviewer as Rocky Rhodes and that the subscription fee remains at $30 for an individual and $50 for a family.
Seconded by Dee Austring. All in favour.
Dee offered to send an email to all members re the subscription - the amount owing and the bank details.
Musical Museum Trust
Ann Jocelyn tabled an invite from the Musical Museum for people to become members and /or volunteers of the Musical Museum. They are also looking for trustees and would like to propose that a member of the Choral Society become a trustee for a period of 2 years. After this time, they would stand down and seek re-appointment if they wished. The thought being that the person would be a trustee for the 2-year period and then be replaced by a different nominee.
The main requirement of a trustee is an interest in music and support the museum, however board members are both the governing body and have full management responsibilities for the Museum so skills such as fundraising, financial and business management, marketing and promotion, community networking, music educations etc would be welcome.
Nobody offered to be a trustee; however, several people are interested in becoming members and/or volunteers and they will speak to Anne directly.
Refreshments
Don’t
forget the tin for tea and biscuits. We ask people to drop a $1 a
week in the tin if they are having a cup of tea and a biscuit to
cover the costs.
Housekeeping
Fire
regulations require us to have a Fire warden. Joan Kirk, Gillian
Reeves and Gavin Smart have offered to take on this role.
Concert
Programme
Mary Batten advised
that there is a program about Lloyd and Joan Whittaker on the concert
program at 12:30 on Wednesday
Telephone
Tree
Frances suggested a
telephone tree might be useful to supplement emails. Only 3 members
do not have email, so it was decided to leave this for now. Dee
contacts the members without email.
Meeting Closed
The meeting was closed at 7:30 pm by Gavin Smart